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Recording Leave

Payroll Administrators can record leave taken by employees by capturing the days on a calendar linked to the employee’s profile. This can be done as follows:

  1. Go to the employee’s profile and click on Leave > Record Taken*
  2. Click on the day on which the employee is taking / took leave
  3. Select the leave Type from the drop-down menu

  4. Edit the To date if the employee is taking / took more than one day * public holidays will be excluded from these dates automatically – an updated list of Public Holidays for the coming two years can be found here

    * weekends will be excluded for employees on a Fixed schedule, unless weekends form part of their Regular Working Days

    * weekends will be included for employees on a Casual / Temp schedule

  5. Click Confirm to the right of the calendar

  6. If you have finished recording leave, click Save; otherwise, repeat steps 2 – 5 to record additional leave

Please note: if you are still using the old leave system (i.e. you joined SimplePay before 3 September 2016), you will record leave in a slightly different way. More information can be found in the following article:

Recording leave may have pay implications, so please confirm that the employee’s payslip is correct after completing the above process.

Employees can also apply for leave to be approved via the self-service portal – please see the following section:

Deleting Recorded Leave

Recorded leave can be deleted as follows:

  1. Go to the employee’s profile and click on Leave > Record Taken
  2. Click on the day on which the leave was recorded
  3. Click on Delete to the right of the calendar
  4. Confirm that you want the delete the leave days
  5. Then click Save under Pending changes at the top of the leave calendar

Note: This process only applies for leave that is recorded by a payroll administrator. It does not apply to leave requests via self-service that have been approved by the leave approver.