Add Employees
There is no limit to the number of employees you can add to a single company / profile on SimplePay. You will need to add your employees as part of the setup process and, as your business grows, you can simply add any new employees along the way. Employees can be added to the system individually or in bulk using an import file.
Adding Employees Individually¶
To add an employee individually, go to the Employees tab and click on Add New Employee. You will then be guided through a simple, two-step process to capture the following information: classification, basic info and regular hours. Please see the following related articles for more information on each of these steps:
Adding Employees in Bulk¶
If you have a large number of employees to add, it may be easier to do so using one of our bulk import options. You are able to add employees in bulk via Excel import or using our Manual Bulk Input.
Adding Employees via Excel Import¶
You are able to add employees in bulk using our Excel import function. This allows you to add a large number of employees to the system in one go, rather than capturing them one by one as above. There are two ways you can do this.
You are able to import all of their basic info using this method but it’s not currently possible to include their regular hours in the import file. Please see the following section for more on using this option:
Manual Bulk Input¶
Employees’ regular hours can be set up in bulk using our Regular Inputs feature. It is also possible to add employees in bulk using this option rather than the Excel import mentioned above. More information on this aspect of the system is available in the following article:
Please refer to the linked article in the first section above, if necessary.
Adding Employee Numbers Manually¶
SimplePay will automatically assign an employee number to each employee you add to the system.
If you wish to add your own employee numbers and these numbers are sequential, you can set this up before adding employers to the system.
To do this please complete the following steps:
- Go to Settings.
- Click on Employee Numbers.
- Change the Employee Number Mode to "Manual".
- Click Save.
Sorting Employees Alphabetically or by Employee Numbers¶
To sort employees by employee numbers, please complete the following steps:
- Go to Settings.
- Click on Employee Numbers.
- Tick the box next to Sort employees by number.
- Click Save.
Untick the checkbox if you want your employees sorted alphabetically and click Save.
Import Employees from ROS¶
Employees can be imported directly from ROS using the RPNs that are available on ROS. This will only show new employees and will not show employees that already exist in SimplePay. Please refer to the following article for more information:
Take-on Balances¶
Tax Take-ons¶
When adding employees, it may be necessary to capture take-on balances to include any previous payroll amounts in their tax certificates and / or payslip tax calculations. These can also be added individually or in bulk. More information on the various aspects of take-on balances is available in the following article:
Leave Take-ons¶
As with tax take-ons, you might also have to enter leave take-on balances for employees if you previously used another payroll system, or if you want to enter leave balances as at a particular date. More information about this can be found in the following article: