From 1 January 2019, PAYE Modernisation came into effect and the old monthly and yearly submissions (P30s, P60s and P35s) fell away, as did P45 cessation certificates. Instead, employers are now required to submit details on employees’ income, PAYE and other payroll components each time payroll is run. Submissions must be made on or before the day that payment is made to employees.
Once you have finalised your payslips for the given pay period, it is recommended that you create a pay run; however, this is not essential for submissions. As well as having a pending pay run on finalisation, each pay frequency now also has a corresponding submission to Revenue, accessible from the Regular Submissions tab.
Submitting Payroll Information to Revenue
The real time submission process through SimplePay is quick and takes only a few clicks as payroll information is submitted to Revenue directly from SimplePay to Revenue’s system via API. To make a submission to Revenue, go to Filing > Regular Submissions. On this page you will see the information for submission, which will be grouped by pay frequency within the relevant month.
We recommend that you download the Excel file to confirm the accuracy of the information before submitting. Note that only information from finalised payslips will be included – you will be warned if there are unfinalised payslips being excluded.
Once you’re satisfied that the information is complete and correct, simply click on Submit to send it through to Revenue. The Submitted On column will then be updated with the date and time of submission. The Status should update almost instantly to Successful or Unsuccessful; however, if large volumes are being submitted, it may remain pending for a while. If this is the case, you will receive an in-system notification once the status updates; you will also be notified via email if a submission fails.
If a submission is unsuccessful, you will need to click on Unsuccessful under Status to view the reason(s) for the failed submission. Most error messages should be straight forward and you can simply make the necessary amendments to the affected employees and / or payslips and submit again. If you are unclear as to what action is required, please get in touch with us and we will assist you in correcting and resubmitting the information.
Resubmissions after a Successful Submission
You may need to make amendments to a payslip where the information for the payslip has already been submitted successfully to Revenue. The new information for the payslip will need to be submitted to Revenue by following these steps:
- Unfinalise the payslip(s). Note that if a pay run was created, it will need to be deleted first
- Make the necessary amendment(s) to the payslip(s)
- Finalise the payslip again
- Create the pay run again (recommended)
- Go to Filing > Regular Submissions
- A new pending submission with the amendments will be generated.
- Only payslips that have changed since the previous submission will be included.
- View the Excel file to ensure that the amendments are correct.
- Click on Submit to resubmit the information to Revenue.
Returns and Payments to Revenue
After all payroll information has been submitted through SimplePay, employers will receive a monthly statement from Revenue called a Statement of Account. This statement shows a summary of the total Income Tax, USC, PRSI and LPT owed to Revenue. The Statement of Account will be issued on the 5th day of the following month. It can be viewed in Revenue Online Service (ROS), which employers can then accept or amend.
Employers are required to make payment to Revenue for the amount owed within 14 days (23 days for ROS users who file and pay online) after the end of the month. For more information on this please visit Revenue’s Returns and Payment Due Dates page here.
Note: Employers who pay Revenue quarterly or annually are also required to accept their Statement of Account on a monthly basis.